 KADIANA RAMBALLI
Senior Director - Finance & Accounts
This position has overall responsibility for the Financial and Accounting Administration of RADA.
This includes reporting to:
(a) the National Board
(b) the Ministry of Agriculture
(c) the Ministry of Finance & Planning Amongst others, the specific duties include:-
Ø Coordinating the monthly Financial Reports to the Board of Directors, attend Board Meetings and present these reports to the Board, provide clarifications, initiate and coordinate any necessary action and board directives;
Ø Liaising with appropriate persons in the Ministry of Agriculture and Mining and Ministry of Finance and Planning on matters related to the work of the Authority;
Ø Monitoring the accounts and disbursement of other Capital Funds under SESP, LDP, Production Incentive and other programmes according to the programmes and cash flow projections submitted;
Ø Determining and monitoring on a timely basis, budgetary estimates, (including Supplementary Estimates) for the Authority which will indicate activities, programmes, targets, etc. for submission to the Ministry of Finance and Planning;
Ø Monitoring the Subvention received from the Ministry of Agriculture;
Ø Ensuring that adequate projections of cash flow are submitted to the Ministry of Finance and Planning;
Ø Designing and implementing specific and general training in the form of workshops and seminars for the staffers at Head Office and the parishes to ensure understanding and compliance with the accepted accounting procedures and practices;
Ø Analysing the financial implication of projected capital development projects, monitors their implication and purposes desired and necessary changes;
Ø Examining monthly statements of accounts of the Authority to identify unanticipated trends in revenue and expenditure and make appropriate recommendations and ensure remedial action;
Ø Supervising responses to audit queries made by the Internal Audit Department as well as by the External Auditors and to take any corrective actions, if necessary;
Ø Ensuring the development and maintenance of adequate and efficient systems for the storage and retrieval of the authority's financial records;
Ø Ensuring the investigation and reconciliation of budgets, bank accounts, etc;
Ø Attending Public Accounts Committee of Parliament and advising the Executive Director as needed;
Ø Attending monthly Senior Managers' Meetings and providing accurate and timely information as they affect the inter-relationship between Departments;
Ø Drafting relevant Cabinet Submissions;
Ø Interpreting (a) accounting policies from Ministry of Finance & Planning, etc. (b) accounting policies from Board of Directors e.g. dealing with Staff Revolving Loan Fund, Salary Advances, etc.
Ø Ensuring the Authority's compliance with FAA Act Financial Regulations;
Ø Interpreting and clarifying audited Financial Statements and matters pertaining to the closure of financial year, Budget calls, etc.;
Ø Measuring the level of achievement of goals and continually assessing the level of performance to determine strengths and weaknesses of the financial system and necessary corrective or developmental action;
Ø Examining the organizational infrastructure to access its ability to support successful execution of the plans of the division(s);
Ø Developing and evaluating appropriate strategies and programmes to enhance the resource earning capability of the Authority;
Ø Conducting regular departmental staff meetings to ensure, timely accurate and effective communication and feedback and discussion on matters of relevance or concern;
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MURVIN THOMAS - CHIEF ACCOUNTANT
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Ø Responsible for the overall day-to-day operation of the Accounts Section under the direction of the Senior Director of Finance & Accounts;
Ø Coordinator for the Parish Offices with regards to accounting matters;
Ø Corresponds with other Ministries and Departments.
Ø Corresponds with the NCB Matilda's Corner Branch regarding the organization's Bank accounts;
Ø Prepares monthly Financial Reports to the National Board of Directors and maintains the relevant records for the purpose.
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ERROL CHEVANNES - BUDGET ACCOUNTANT
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The Budget Officer is assigned the duties of preparation of annual Estimates of Expenditure for both Recurrent and Capital programmes.
This process involves compilation of date submitted by the thirteen (13) Parish Offices in addition to Head Office.
The total budget is forwarded to the Ministry of Finance and Planning through the Ministry of Agriculture for approval. |
This officer also is the coordinator of the computerization process as it relates to the cut-over and the implementation of the REALWORLD Accounting Package.
The Budget Officer, in consultation with the Information Technology Department (ICT) , edits trial balances for the correction of errors by journal before posting to the general ledger can be effected.
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JACQUELINE REID - ACCOUNTING TECHNICIAN
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This officer maintains the monthly expenditure General Ledger from which the Financial Reports to the Board is collated.
Maintains Cash Books and does Bank Reconciliation for the following accounts:-
· Main Account
· Capital Account
· Income-Generating Project.
This officer also does data entry in respect of the computerization programme, posts the General Ledger and assists with checking of Edit Lists as well as prepares, checks, or verifies payment vouchers.
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SALARIES OFFICER
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This officer is responsible for supervision of the Salaries Section, with assigned duties for the timely preparation of salaries for the monthly paid staff.
This is done in accordance with approved salary scales. This officer also prepares increments on due dates, calculates retroactive salaries, leave pay in respect of pre-retirement, adjustment, refund etc.
The remittance of Statutory Deductions is also done by this officer, in addition to the remittance of deductions to approved Super annuation Schemes, Life Insurance companies, Credit Unions and other Cooperative Societies.
There is also the constant attention demanded by correspondence and telephone calls on salary - related matters.
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SANDRA WALFORD - SALARIES OFFICER
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Second in command of the Salaries' Section with specifically assigned duties for the preparation of salaries for fortnightly and weekly paid employees and those employed by the Twickenham Bammy Project.
Remittance of deductions both personally and Statutory falls under this officer's perview as well. She assists with other salary related matters.
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CLAUDETTE PILLINER - CASHIER
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The Cashier is responsible for receipt and lodgement of all monies collected at Head Office and the disbursement of all cheques with the exception of salaries.
The officer assists with preparation and checking of payment vouchers.
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BEVERLEY BELANFANTE ACCOUNTING TECHNICIAN
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This officer is assigned to the Final Accounts Payment Section with responsibility for the maintenance of personal ledgers for the following programmes:-
· Staff Revolving Loan Fund
· Motor Vehicle Revolving Loan Fund
· Salary Advances
· Other Advances
Ø Contributes to the processing of payment vouchers by checking same and subsequently processing cheques for payment;
Ø Checks lodgement before sending to the bank and assists with cashiering in the absence of the Cashier;
Ø Assists with typing of correspondence for the Chief Accountant;
Ø Prepares monthly expenditure statement for submission to the Ministry of Finance and Planning through the Ministry of Agriculture;
Ø Maintains register for cheque books, official receipt books and Invoice Order books.
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ACCOUNTING CLERK
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Ø Assigned duties in the Payments Section with responsibility for preparation of Payment Vouchers;
Ø Maintenance of ledgers for Capital Projects and Contracts is also the responsibility of this officer;
Ø Assists with cashier duties in the absence of the Cashier.
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SECRETARY
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Ø Responsible to perform secretarial duties for the Senior Director of Finance & Accounts on a daily basis and all other members of staff in the Accounts Department. These include:-
· Chief Accountant
· Budget Officer
· Two (2) Salaries' Officers
Ø Types:
· Minutes and produces notes for Finance & Accounts staff meetings;
· Monthly Financial Reports for National Board Meetings and those of the Finance Committee;
· Responses to Audit Queries and forward same to Permanent Secretary, Ministry of Agriculture and Ministry of Finance & Planning.
Ø Operates the Department's filing system.
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ACCOUNTING CLERK
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Ø Assigned duties in the Accounts Section to assist with the preparation of monthly analysis of Expenditure and Financial Reports to the Finance Committee and National Board of Directors;
Ø Maintains Cash Books for the (Main) Recurrent Account, Capital Account and Income-generating Project Account;
Ø Maintains Statutory Deductions cards and does annual returns for the Twickenham Bammy Project. |
